DHA ByLaws & Complaince Expert
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46-A Khyaban E Iqbal, DHA Phase 3

Cost Estimation & Budgeting 

Cost Design of (2D & 3D) Models

1. Initial Consultation & Project Briefing

  • Conduct client meetings to understand project requirements, objectives, and constraints.
  • Define scope, deliverables, timelines, and budget.
  • Gather necessary inputs (site data, sketches, reference materials, and design preferences).

2. Conceptual Design Development

  • Prepare 2D sketches and mood boards for initial design concepts.
  • Develop 3D massing models to visualize scale, form, and spatial relationships.
  • Present multiple design options for client review and feedback.

3. 2D Design & Drafting Services

  • Architectural Drawings:
    • Floor plans, elevations, sections, and site plans (as per local building codes).
    • Detailed construction drawings (dimensions, annotations, material specifications).
  • Engineering Drawings (if applicable):
    • Structural layouts, MEP (Mechanical, Electrical, Plumbing) plans.
    • Landscape and interior layout drawings.

4. 3D Modeling & Visualization

  • 3D Architectural Modeling:
    • High-detail BIM (Revit, ArchiCAD) or polygonal modeling (SketchUp, 3ds Max).
    • Realistic texturing, lighting, and material application.
  • 3D Rendering & Walkthroughs:
    • Generate photorealistic static renders (interior/exterior).
    • Create 3D animated walkthroughs/fly-throughs for presentations.
  • VR/AR Integration (Optional):
    • Virtual Reality (VR) or Augmented Reality (AR) experiences for immersive client reviews.

5. Design Revisions & Client Approvals

  • Incorporate client feedback into design iterations.
  • Provide updated 2D/3D drafts for review until final approval.
  • Prepare final design documentation for construction/tender.

Project Feasibility Preparation

1. Initial Assessment & Planning

  • Define project objectives and study scope
  • Identify key stakeholders and decision criteria
  • Establish timelines and deliverables

2. Market & Technical Analysis

  • Conduct market demand and competition study
  • Evaluate site suitability and regulatory constraints
  • Assess technical requirements and challenges

3. Financial Evaluation

  • Prepare cost estimates and revenue projections
  • Analyze ROI, NPV, and funding options
  • Identify financial risks and mitigation strategies

4. Risk & Compliance Review

  • Evaluate legal/permitting requirements
  • Identify operational and market risks
  • Recommend risk management approaches

5. Reporting & Recommendations

  • Present findings in executive summary report
  • Include financial models and supporting data
  • Provide clear go/no-go recommendations

Cost & Financial Oversight

1. Budget Development & Cost Planning

  • Prepare detailed project cost estimates
  • Develop budget forecasts and cash flow projections
  • Establish cost control frameworks

2. Financial Monitoring & Reporting

  • Track actual vs. budgeted expenditures
  • Prepare regular financial status reports
  • Identify cost variances and recommend corrective actions

3. Value Engineering & Cost Optimization

  • Analyze design alternatives for cost efficiency
  • Identify potential cost savings opportunities
  • Recommend value engineering solutions

4. Contract & Payment Administration

  • Review contractor/vendor payment applications
  • Verify work completion against invoices
  • Manage change order evaluations

5. Risk Management & Contingency Planning

  • Identify financial risks and exposures
  • Monitor contingency fund utilization
  • Develop mitigation strategies

Project Cost Estimation

1. Preliminary Cost Assessment

  • Conduct initial project review and scope analysis
  • Develop rough order of magnitude (ROM) estimates
  • Identify key cost drivers and variables

2. Detailed Quantity Takeoff

  • Perform material and labor quantity calculations
  • Prepare bill of quantities (BOQ)
  • Verify measurements against design documents

3. Cost Database & Pricing

  • Apply current market rates for materials/labor
  • Incorporate location-specific cost factors
  • Adjust for inflation and market trends

4. Estimation Documentation

  • Prepare comprehensive cost reports
  • Include basis of estimate assumptions
  • Present alternate pricing scenarios

5. Value Engineering Options

  • Identify potential cost-saving alternatives
  • Compare material/labor options
  • Recommend optimal solutions

Quality Assurance & Commissioning

1. Quality Assurance Planning

  • Develop QA/QC plans aligned with project specifications & industry standards
  • Establish quality benchmarks, inspection protocols, and testing methodologies
  • Define roles/responsibilities for quality control personnel

2. Construction Phase Quality Oversight

  • Conduct material inspections and factory acceptance tests (FAT)
  • Perform regular site inspections and quality audits
  • Document non-conformances and track corrective actions

3. Testing & Commissioning Management

  • Develop detailed commissioning plan and test procedures
  • Oversee pre-functional and functional performance testing
  • Verify system integrations and operational readiness

4. Compliance & Certification

  • Ensure adherence to regulatory standards (ISO, LEED, local codes)
  • Coordinate third-party inspections and certifications
  • Prepare final quality documentation packages

5. Handover & Closeout

  • Review as-built documentation for quality compliance
  • Conduct operator training and system demonstrations
  • Issue final commissioning reports and warranties

Project Billing Assistance

1. Billing System Setup & Documentation Review

  • Evaluate contract terms, billing milestones, and payment clauses
  • Establish standardized billing processes and documentation requirements
  • Implement digital tools for invoice tracking and submission

2. Progress Measurement & Verification

  • Conduct site visits/work audits to validate completed work percentages
  • Prepare detailed progress reports with supporting evidence (photos, logs)
  • Verify quantities against BOQ for measurement-based contracts

3. Invoice Preparation & Submission

  • Compile all supporting documents (timesheets, delivery notes, approvals)
  • Prepare client-ready invoices with proper coding and backup
  • Submit invoices through designated channels (portals/email/hardcopy)

4. Payment Tracking & Follow-Up

  • Monitor payment status and due dates
  • Address client queries/disputes on submitted invoices
  • Escalate delayed payments through proper channels

5. Reporting & Reconciliation

  • Maintain real-time billing registers
  • Provide monthly billing status reports
  • Reconcile billed amounts vs. received payments

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