DHA ByLaws & Complaince Expert
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46-A Khyaban E Iqbal, DHA Phase 3

Your trusted partner in project development, project management, construction in DHA, real estate advisory and town planning. Explore our services to see how we can assist you in achieving your goals.

 

OFFICE MAPS

Construction Management Solution.

Project Initiation & Planning

1. Project Kickoff & Stakeholder Alignment
  • Conduct stakeholder workshops to define objectives, scope, and success criteria
  • Identify key roles & responsibilities (RACI matrix)
  • Establish communication protocols and reporting structures
2. Scope Definition & Work Breakdown
  • Develop detailed project charter with deliverables
  • Create Work Breakdown Structure (WBS)
  • Define milestones and critical path
3. Schedule & Resource Planning
  • Build baseline project schedule (Gantt/P6/MS Project)
  • Allocate human/resources/budget requirements
  • Optimize resource leveling to prevent bottlenecks
4. Risk & Compliance Framework
  • Conduct risk identification workshops
  • Develop risk register with mitigation strategies
  • Ensure regulatory/compliance alignment
5. Approval & Governance Setup
  • Prepare project initiation document (PID) for sponsor sign-off
  • Establish change control processes
  • Implement project tracking dashboards

Design & Pre-Construction Management

1. Design Development & Coordination
  • Conduct stakeholder workshops to finalize design requirements
  • Prepare conceptual/schematic designs (architectural, structural, MEP)
  • Coordinate multi-disciplinary design teams (architects, engineers, specialists)
  • Ensure compliance with local codes, zoning laws, and sustainability standards
2. Design Documentation & Review
  • Develop detailed construction drawings (CAD/BIM models)
  • Review design deliverables for accuracy, constructability, and value engineering
  • Manage design revisions based on client/authority feedback
  • Prepare tender/construction-ready documents
3. Permitting & Regulatory Approvals
  • Identify required permits and approvals (building, environmental, utility)
  • Liaise with authorities (municipalities, fire departments, DISCOs)
  • Track approval timelines and resolve compliance issues
4. Contractor Prequalification & Tendering
  • Prepare technical specifications and BOQ
  • Shortlist qualified contractors/vendors
  • Manage bid process, evaluations, and negotiations
  • Recommend award strategies
5. Pre-Construction Planning
  • Finalize project schedules, budgets, and procurement plans
  • Conduct constructability reviews and risk workshops
  • Establish quality/safety protocols
  • Develop stakeholder handover plans

Construction Execution Management

1. Construction Planning & Mobilization
  • Finalize baseline schedules, budgets, and resource plans
  • Oversee site mobilization (logistics, temporary facilities, permits)
  • Conduct pre-construction meetings with contractors and stakeholders
  • Implement digital project management tools (BIM, ERP, drones)
2. On-Site Supervision & Quality Control
  • Monitor daily progress vs. schedule (Gantt/P6 updates)
  • Enforce QA/QC protocols (material testing, workmanship standards)
  • Conduct regular site inspections (safety, compliance, productivity)
  • Manage non-conformance reports (NCRs) and corrective actions
3. Contractor & Subcontractor Coordination

 

  • Chair weekly coordination meetings (RFIs, change orders, delays)
  • Track subcontractor performance (timeliness, quality, safety)
  • Resolve disputes and claims through documented processes
  • Ensure adherence to contractual obligations

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4. Cost & Change Management
  • Monitor actual vs. budgeted costs (labor, materials, equipment)
  • Evaluate change order requests (impact on time/cost/scope)
  • Approve progress payments against milestones
  • Optimize resource allocation to prevent overruns
5. Safety & Compliance Oversight
  • Enforce OSHA/local safety regulations (PPE, permits, training)
  • Conduct emergency drills and safety audits
  • Ensure environmental compliance (waste disposal, emissions)
  • Maintain statutory inspection records
6. Reporting & Stakeholder Communication
  • Issue daily/weekly/monthly progress reports
  • Update real-time dashboards (KPIs, risks, issues)
  • Present executive summaries to clients/investors
  • Document lessons learned for continuous improvement

Vendor & Contract Management

1. Vendor Pre-Qualification & Selection
  • Develop vendor evaluation criteria (technical, financial, compliance)
  • Conduct market research to identify potential suppliers/contractors
  • Manage RFQ/RFP processes (bid documentation, timelines, clarifications)
  • Perform due diligence (background checks, site visits, reference validation)
2. Contract Development & Negotiation
  • Draft contract terms & conditions (scope, deliverables, SLAs, penalties)
  • Negotiate pricing, payment terms, and warranties
  • Define KPIs and performance metrics for vendor accountability
  • Ensure regulatory and legal compliance (tax, labor, safety laws)
3. Contract Execution & Monitoring
  • Maintain centralized contract repository with key dates and obligations
  • Track vendor performance (quality, timelines, cost adherence)
  • Conduct regular review meetings (progress, issues, improvements)
  • Manage change orders and amendments
4. Risk & Dispute Management
  • Identify contractual risks (delays, cost overruns, non-compliance)
  • Implement mitigation strategies (penalties, liquidated damages)
  • Resolve disputes/claims through mediation or arbitration
  • Enforce exit/clause strategies for underperforming vendors
5. Relationship & Performance Optimization
  • Develop vendor scorecards (quarterly/annual evaluations)
  • Facilitate collaboration workshops for continuous improvement
  • Recommend strategic partnerships for long-term cost savings
  • Conduct contract closeout reviews (lessons learned, feedback)

Technology & Innovation Integration BIM
(Building Information Modeling)

1. BIM Strategy & Implementation Planning
  • Conduct BIM maturity assessment & gap analysis
  • Develop BIM execution plan (BEP) aligned with project goals
  • Define LOD (Level of Detail) requirements for each phase
  • Establish collaboration protocols for stakeholders
2. BIM Model Development & Coordination
  • Create 3D parametric models (Architectural, Structural, MEP)
  • Conduct clash detection and resolution (Navisworks, Revizto)
  • Generate 4D (time) & 5D (cost) simulations
  • Integrate GIS, IoT, and facility management data
3. Digital Collaboration & Workflow Optimization

 

  • Implement Common Data Environment (CDE) for centralized access
  • Set up BIM 360/ACC platforms for real-time collaboration
  • Train teams on model-based workflows
  • Automate QA/QC checks using AI/ML tools
4. Innovation Integration
  • Deploy AR/VR for design reviews & client presentations
  • Enable digital twin for asset lifecycle management
  • Integrate scan-to-BIM for as-built verification
  • Pilot generative design & AI-driven optimization
5. Performance Monitoring & ROI Analysis
  • Track BIM adoption metrics (RFIs reduced, clash savings)
  • Calculate time/cost benefits vs. traditional methods
  • Provide innovation roadmaps for future projects
  • Conduct post-implementation reviews

Project Closeout & Handover

1. Closeout Planning & Documentation Review
  • Develop closeout checklist aligned with contract requirements
  • Verify as-built drawings against final construction
  • Compile O&M manuals, warranties, and guarantees
  • Confirm regulatory compliance certificates (safety, environmental)
2. Defect & Punch List Management
  • Conduct final inspections with contractors and clients
  • Document outstanding works and defects
  • Track punch list completion with responsible parties
  • Verify corrective actions before handover
3. Financial & Contractual Closure
  • Reconcile final accounts (retentions, variations, claims)
  • Obtain lien waivers and release of securities
  • Close subcontractor and supplier contracts
  • Archive project financial records
4. Asset & System Handover
  • Transfer digital models (BIM) and asset data
  • Conduct training sessions for facility teams
  • Hand over keys, access controls, and spare parts
  • Provide emergency contact lists and escalation protocols
5. Lessons Learned & Performance Evaluation
  • Facilitate closeout workshops with stakeholders
  • Document successes, challenges, and improvement areas
  • Prepare final project performance report (time, cost, quality)
  • Recommend process optimizations for future projects

Post-Construction Support

1. Project Overview:
  • Provide expert post-construction consultancy services to ensure smooth project closeout and operational readiness.
  • Assist the client with inspections, quality assurance, system commissioning, documentation management, warranty coordination, training, and handover processes.
  • Ensure that the project is fully compliant with construction specifications, contractual requirements, regulatory standards, and operational needs.
  • Support the client in achieving a seamless transition from construction phase to occupancy and building operation phase.

     

2. Objectives:
  • Facilitate a smooth handover of the project from construction to full operational status.
  • Verify that all construction activities are completed according to design, quality, and regulatory standards.
  • Ensure that all outstanding punch list items and warranty obligations are properly documented and addressed.
  • Support the client’s facilities management and operations teams through detailed system training and documentation review.
  • Minimize early-stage operational risks, maintenance issues, and defects through quality verification and early troubleshooting.
  • Strengthen the client’s ability to manage their asset effectively with proper documentation, training, and post-occupancy support.
3. Scope of Services:
  • Final Site Inspections and Quality Assurance Review:
    • Conduct comprehensive final inspections of all completed construction work.
    • Identify any incomplete works, defects, or quality concerns.
  • Development and Management of Punch Lists:
    • Create detailed punch lists based on inspections.
    • Monitor and track the closure of all punch list items with contractors.
  • Coordination of Deficiency Rectification:
    • Facilitate communication between client and contractors/subcontractors to ensure timely resolution of deficiencies.
  • Review and Handover of As-Built Drawings, Manuals, and Warranties:
    • Collect, review, and organize as-built drawings, operation and maintenance (O&M) manuals, and warranty documents.
    • Ensure completeness and accuracy of handover packages.
  • Building Systems Testing, Commissioning, and Performance Verification:
    • Oversee and verify testing, commissioning, and performance of all building systems (e.g., HVAC, electrical, plumbing).
  • Training Sessions for Client’s Facilities Management Teams:
    • Conduct detailed operational training for facilities staff covering systems operation, emergency procedures, and routine maintenance.
  • Warranty Management and Warranty Claims Support:
    • Track warranties and support the client in filing and managing warranty claims.
  • Post-Occupancy Evaluations and Feedback Surveys:
    • Conduct post-occupancy walkthroughs to gather feedback and assess building performance.
    • Recommend adjustments based on early operational issues.
  • Support for Regulatory Compliance Inspections:
    • Assist with preparation and documentation for any final inspections by regulatory bodies.
  • Recommendations for Facility Maintenance Plans:
  •    Provide preventive maintenance recommendations for all major systems and equipment.
4. Deliverables:
  • Final Inspection Reports with identified issues and recommended actions.
  • Complete and verified Punch List Reports with rectification tracking.
  • Full As-Built Documentation Package, including:
    • As-Built Drawings
    • O&M Manuals
    • Equipment Warranties
  • Training Manuals and Records of Facility Management Training Sessions.
  • Warranty Tracking Logs and Claim Support Documentation.
  • Post-Occupancy Evaluation Reports including feedback analysis and action plans.
  • Preventive Maintenance Plan Recommendations.
5. Timeline:
  • Project Kick-off and Initial Review: Week 0
  • Site Inspections and Punch List Preparation: Weeks 1–2
  • Coordination of Deficiency Rectification and Warranty Management: Weeks 3–4
  • Client Staff Training and Documentation Handover: Week 5
  • Post-Occupancy Support and Final Evaluations: Weeks 6–8

Site Logistic & Construction Scheduling

1. Site Layout and Logistics Planning:
  • Design detailed site layout plans showing material storage, equipment zones, worker facilities, and access points.
  • Plan efficient routes for vehicle movement, delivery management, and pedestrian access.
  • Allocate space for temporary site offices, washrooms, security cabins, and first-aid units.
  • Define emergency evacuation routes and fire-fighting equipment locations.
  • Manage hoardings, signage, fencing, and site security arrangements.
2. Construction Activity Scheduling:
  • Develop a comprehensive construction schedule using project management tools (Primavera, MS Project).
  • Identify project milestones, activity dependencies, and resource allocation.
  • Determine critical path activities to prioritize essential works.
  • Create phase-wise work breakdown structure (WBS) to organize tasks.
  • Update schedules periodically based on site progress and changes.
3. Material and Resource Coordination:
  • Plan and coordinate the timely delivery of construction materials and equipment.
  • Schedule unloading zones, storage methods, and material handling strategies.
  • Align workforce mobilization with construction activities.
  • Manage vendor schedules to avoid site congestion and delays.
  • Monitor inventory levels and forecast material requirements.
4. Risk Management and Site Safety:
  • Identify and mitigate risks related to logistics, site access, and construction activities.
  • Integrate health, safety, and environmental (HSE) compliance into logistics and scheduling.
  • Develop contingency plans for weather delays, delivery issues, and site emergencies.
  • Conduct regular safety audits and inspections related to logistics management.
  • Implement corrective actions for non-compliance or site disruptions.
5. Monitoring, Reporting, and Adjustments:
  • Track site logistics performance and construction progress regularly.
  • Prepare periodic reports highlighting scheduling updates and logistic adjustments.
  • Conduct site meetings with contractors and stakeholders to review progress.
  • Recommend adjustments in site layout or activity sequencing as needed.
  • Support in closing logistics facilities during demobilization and project closeout.

Quality Assurance & Quality Control (QA/QC) Programs

1. Development of QA/QC Plans:
  • Create a comprehensive Quality Assurance and Quality Control program tailored to project requirements.
  • Define quality objectives, standards, and project-specific benchmarks.
  • Establish roles and responsibilities for QA/QC management across all teams.
  • Develop Inspection and Test Plans (ITPs) for major construction activities.
  • Ensure alignment of QA/QC plans with industry standards (ISO, ASTM, project specs).
2. Quality Assurance Implementation:
  • Conduct pre-construction QA meetings with client, contractors, and vendors.
  • Review and approve project materials, equipment, and construction methodologies.
  • Implement document control systems to track submittals, approvals, and revisions.
  • Perform regular audits on contractor quality systems and processes.
  • Establish preventive measures to avoid quality issues before they occur.
3. Quality Control Activities:
  • Perform routine field inspections, testing, and verification during construction.
  • Monitor workmanship, materials, and installation methods against approved standards.
  • Coordinate third-party testing agencies for specialized quality tests.
  • Issue Non-Conformance Reports (NCRs) and ensure timely corrective actions.
  • Maintain detailed inspection reports, photographic records, and test certificates.
4. Risk Mitigation and Compliance Monitoring:
  • Identify potential quality risks and implement mitigation strategies early.
  • Verify compliance with local building codes, regulations, and client specifications.
  • Conduct root-cause analysis for recurring quality issues and recommend solutions.
  • Implement continuous improvement measures throughout the project lifecycle.
  • Support regulatory inspections and certifications as required.
5. Reporting, Handover, and Training:
  • Prepare Weekly and Monthly QA/QC Progress Reports.
  • Compile final Quality Documentation including inspection records and testing results.
  • Assist with punch list development, tracking, and closure verification.
  • Deliver QA/QC training sessions for contractors and client teams.
  • Support the final handover process by ensuring all quality requirements are met

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